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School Advisory Board Minutes – September 2017

St. Stephen the Martyr

Board of Education Minutes

Tuesday, September 19th, 2017

GPC Conference Room


Fr. David Belt, Mary Maguire, Dr. Roseanne Williby, Amie Konwinski, John Kalkowski, Todd Hartz, Stephanie Tupper, Patrick Cooley, Jen Carda, Dawn Stock

Absent: None

Opening Prayer: Fr. David Belt

  1. Standing items:
    1. Approval of Minutes: August 2017 minutes approved
    2. Approval of School Report: Report reviewed
      1. Review of School Population
        1. Significant drop from 5th to 6th grade transition of middle schools – Fall 2017


  1. Approval of Religious Education Report: Report review
    1. No school sponsored activities on Wednesday evenings and Sundays before noon
    2. Supervision of children: 1 adult per 4 children
  • Inquiry of approval of handbook and moving forward with handbook


  1. Open discussion of separating Board of Education and Religious Formation Board
    1. Discussion of role and purpose of each
    2. Discussion of size (RE: approx.. 9, SAB: approx.. 12)
    3. Discussion of communication between Boards
    4. Discussion of policies transferring
    5. Motion made to dissolve Board of Education and form 2 separate Boards – SSM School Advisory Board and SSM Religious Formation Board – Motion approved
  2. Dawn Stock submitted verbal resignation from the School Advisory Board –  would like to continue as member for the Religious Formation Board – resignation approved


  1. Open discussion defining and establishing Standing Committees, meeting frequency, and members
    1. Discussion of changing Board meetings from monthly to quarterly with the understanding that subcommittees will meet more frequently
      1. Motion made to have quarterly Board meetings to be held in January, April, August, and November – meetings will be held the 3rd Tuesday of the month at 7 pm in the GPC. Subcommittees will meeting more frequently.  Full Board meetings can be held more frequently as needed.  Motion approved
    2. Discussion of standing committees
      1. Executive committee: Board president, vice president, standing committee chairpersons, and school principal (non-voting)
      2. Bylaws committee: Pastor, president, vice president, and other Board members
  • Nomination Committee: Todd Hartz and Patrick Cooley
    1. Motion made to increase membership to the Board by 3 members: deadline to be November 2017. Motion approved
  1. Development committee: Jen Carda and Steph Tupper
  1. Consideration of retreat for School Board/workshop during summer months – TBD


  1. Strategy session/Strategic planning meeting to be held on October 4th – 6 pm – 9 pm
    1. Vision and mission of St. Stephen the Martyr School
    2. Where do we want to be in 5, 10, 25 years


  1. Closing Prayer: Dave Belt


Email discussions:

Proposal to change the subcommittees for the School Advisory Board to include the following:

  • Mission and Catholic Identity
  • Governance and Leadership
  • Academic Excellence
  • Operational Vitality


Motion to change committees made and approved

Proposal to increase Board membership to 12 (adding 6 new member instead of 3) due to high applicant response

Motion to increase membership to 12 made and approved

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